We Work Well is committed to creating a healthy environment that supports meaningful business relationships and authentic connections. Our team is here to assist you every step of the way to maximize your event experience. Please review the information below, and don't hesitate to reach out if you need additional support.
Still have questions? Contact us at support@weworkwellevents.com
Find Your Answers!
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DRESSCODE |
NETWORKING ACTIVITIES |
EVENT LOGISTICS
What are the event dates and location?
9–12 June, 2026
Hotel Cascais Miragem Health & Spa Portugal
Av. Marginal n.8554, 2754-536 Cascais - Portugal
What time does registration open on arrival day (9 June)?
Registration opens at 14:00.
When can I depart after the event?
You may depart at any time on Friday, 12 June.
What is the official event schedule?
The full schedule is available in your event dashboard. A general overview is below:
Tuesday, 9 June
12:00–18:00: Registration & Supplier Setup
19:30–21:30: Welcome Reception & Dinner
Wednesday, 10 June
07:30–08:30: Exercise Classes
10:00–13:00: One-to-One Meetings & Education
13:00–14:00: Lunch
14:00–16:15: One-to-One Meetings
17:00–19:30: Team Building
19:30–22:00: Team Building Dinner
Thursday, 11 June
07:30–08:30: Seafront Walk
10:00–13:00: One-to-One Meetings & Education
13:00–14:00: Lunch
14:00–16:45: One-to-One Meetings
16:45–18:00: Supplier Breakdown
18:00–18:45: Wellness Class
20:00–22:30: Closing Reception & Dinner
What is the expected weather during the event dates?
June in Cascais, Portugal is typically warm and sunny, with daytime temperatures averaging 23–24°C (73–75°F). Evenings can be cooler and breezy; bringing light layers is recommended.
What is the dress code for meetings and evening events?
We recommend lightweight, breathable fabrics and comfortable shoes, with a relaxed business-casual style for meetings. Please pack activewear for morning and afternoon Move Well sessions. For the team-building activity and dinner, dress casually — you will receive a We Work Well T-shirt, best paired with comfortable trousers, shorts, leggings, or jeans, and trainers or flats (no flip-flops, sandals, or heels). The event concludes with our closing party; an invitation with the theme and dress code will be shared shortly.
TRAVEL + TRANSPORTATION
Do I book my own flights?
Buyers: Our travel agent will contact you directly to coordinate flight arrangements.
Suppliers: Suppliers are responsible for booking their own flights.
Which airport should I fly into?
Humberto Delgado Airport (LIS), approximately 30 minutes from the resort.
Is airport transportation provided?
Yes. Airport transfers are provided between LIS and Hotel Cascais Miragem Health & Spa on Tuesday, 9 June (arrival) and Friday, 12 June (departure). To guarantee supplier transportation, please complete the W3 Travel Form by 21 May.
Are there any limitations on airport transportation?
Transfers are provided only for registered attendees, on official event dates, and via LIS. Transportation cannot be guaranteed for alternate airports, late submissions, or travel outside official dates. Attendees traveling with oversized luggage or multiple large bags may be required to arrange their own transportation.
I am driving — should I valet or self-park?
Self-parking is available in the parking garage (subject to availability). Valet parking is charged at €1.60 per hour.
What is the guest policy?
Attendance is limited to registered participants only. Event services, programming, and access are not extended to non-registered guests.
HOTEL ACCOMMODATION
Is my hotel stay included in registration?
Yes. Registration includes three nights: 9 June, 10 June, and 11 June.
Do you offer a special rate for shoulder nights?
Attendees may request additional pre- or post-event nights at the group rate, subject to availability and at the attendee's own expense.
7, 8 June: €280.00 + tax per night
12, 13, 14 June: €280.00 + tax per night
How do I request shoulder nights?
To request shoulder nights, please complete the Hotel Shoulder Night Form HERE and our team will follow up with availability and next steps.
When will I receive my hotel confirmation?
Hotel confirmations are sent once travel details are finalized and rooms are submitted to the hotel, typically 2–3 weeks prior to arrival.
What if I need to modify or cancel my hotel stay?
Please contact support@weworkwellevents.com as soon as possible. Changes are subject to hotel policies and availability.
What are the hotel check-in and check-out times?
Check-in begins at 16:00, and check-out is at noon.
What is included in the room rate?
Guest room, breakfast, Wi-Fi, and applicable resort amenities. Additional incidentals are the responsibility of the guest.
What time is breakfast served?
Breakfast is served daily from 07:00–10:00.
FOOD & BEVERAGE
What meals are included in registration?
Breakfast, coffee breaks, lunch, dinner, and hosted beverages, including alcoholic beverages during scheduled events.
What if I have a dietary restriction or food allergy?
Dietary needs can be submitted in your profile. Please note, as this event takes place in Portugal, local cuisine will feature prominently on the menu, including seafood. To update or confirm diet restrictions, email support@weworkwellevents.com.
EVENT PORTAL + APP
How do I create my company profile?
Visit the W3Spa Event Platform, select Create Profile, and complete all required information.
Do I need to include a headshot?
Yes. A headshot is required for your online profile and the printed event directory. Please upload a high-resolution JPEG or TIFF (maximum 15 MB), minimum 300 dpi at 4" x 6".
Can I add videos, media, or leaderboard ads to my company page?
Yes. Videos, media information, and leaderboard ads can be submitted directly through your company profile.
I forgot my password — what should I do?
Use the Recover Password option on the login page and enter the email associated with your account. For assistance, contact support@weworkwellevents.com.
Can I edit my profile after submitting it?
Yes. You may update your company and attendee profile at any time by selecting Edit Profile in your dashboard. Please notify support@weworkwellevents.com of any attendee substitutions.
Is there an event app?
Yes. The event app is the primary source for personalized meeting schedules, transfers, event details, and real-time notifications. Scan the QR code, log in using your registration email, and add the app to your home screen.
MEETINGS + MATCHMAKING
What dates are the one-to-one meetings?
10 June & 11 June.
How long is each meeting?
Each meeting is 20 minutes, followed by a 5-minute transition.
How many meetings will I have?
We guarantee 18 total meetings.
When does meeting selection open and close?
Opens 26 May | Closes 1 June.
Is meeting selection first-come, first-served?
No. All attendees have the full selection window.
When will I receive my final meeting schedule?
Your preliminary schedule will be available prior to the event, subject to last-minute changes. Real-time updates are available in the event app.
How are supplier tabletops organized?
Supplier tabletops are arranged alphabetically by company name and clearly labeled with table numbers.
How do the one-on-one meetings work?
Suppliers remain at their assigned tables while buyers rotate according to the pre-scheduled meeting schedule.
NETWORKING ACTIVITIES
Are there networking opportunities outside of meetings?
Yes. Networking takes place during meals, activities, receptions, and educational sessions. Lanyards are color-coded, and attendee photos are included in the event notebook.
What wellness activities are offered?
Daily Move Well sessions include HIIT, yoga-style workouts, group walks, breathwork, and stretch sessions. The full Move Well schedule will be available in your dashboard.
Do I need to sign up in advance?
We recommend signing up in advance so we can prepare accordingly. A sign-up sheet will be available on your dashboard prior to the event.
Are activities optional?
Yes. All wellness and networking activities are optional.
What fitness level is required?
All classes are designed to be accessible and modifiable for all fitness levels.
Will there be a team-building activity?
Yes. On 10 June, attendees will be divided into teams for a fun, interactive activity with the opportunity to win the W3 Medal. Participants will receive a We Work Well T-shirt. Please dress casually and wear comfortable shoes.
SHIPPING + HANDLING
Who is the shipping contact?
All materials should be shipped to the following address:
Your Company Name/We Work Well
Name of the person picking up the item
Hotel Cascais Miragem
Avenida Marginal, 8554
2754-536 Cascais, Portugal
Please do not include the name of the hotel or a hotel contact person on the shipment in case the package requires customs clearance, as the hotel cannot handle any customs-related procedures. If you require a shipping contact other than yourself, please reach out to support@weworkwellevents.com
When should my shipment arrive?
Please schedule inbound shipments between 2 June–9 June between 08:00–18:00.
How should my boxes be labeled?
Include your company name, group name (We Work Well), box numbering (box 1/x, etc), and a return address. See shipping address and label again below:
Your Company Name/We Work Well
Hotel Cascais Miragem
Avenida Marginal, 8554
2754-536 Cascais, Portugal
Are there shipping or handling fees?
Depending on the volume and size of the shipment, hotel handling and storage fees may apply. Oversized items require advance approval. Please contact support@weworkwellevents.com for assistance.
Who is responsible for setup and insurance?
Suppliers are responsible for setup, assembly, and insurance of all materials.
Do I need to share tracking information?
Yes. Please email tracking details to support@weworkwellevents.com.
SUPPLIER SETUP
When can I set up my tabletop?
Tuesday, 9 June between 14:00–18:00. All pre-shipped boxes will be delivered to the meeting room and placed next to your assigned table.
What is included with my tabletop?
One 183cm x 76cm table, camel colored tablecloth, two chairs, and a table sign.
What are the tabletop display guidelines?
All displays must fit on top of the table. Gift bags may be stored underneath. Posters, banners, and pop-ups are not permitted unless pre-approved.
Can I order flowers for my display table?
Yes, flowers may be ordered for your display table. Please reach out to support@weworkwellevents.com for the hotel's recommended florist contact information.
When does dismantling begin?
Thursday, 11 June at 16:45.
How do I ship materials back?
Outbound shipments must have pre-paid labels and scheduled pickup with DHL or UPS.
When should outbound shipments be scheduled?
Friday, 12 June between 09:00–17:00.
Is Wi-Fi available?
Yes. A dedicated event Wi-Fi network will be available during meeting days.
How do I order power or additional AV at my table?
Power and additional AV are not available directly through the hotel. Power is provided by a third-party audiovisual company and must be ordered through them in advance. Fees may apply. Please contact support@weworkwellevents.com for assistance.
Do I need a power adapter in Portugal?
Portugal uses Type F (European) power outlets with a standard voltage of 230V. Attendees traveling from the U.S. or the U.K. will need a plug adapter. A limited number of adapters may be available onsite, but we recommend bringing your own.
SPONSORSHIPS
How can I improve my visibility at the event?
Contact Event Director Stephen Pace-Bonello at stephen@weworkwellevents.com regarding sponsorship opportunities.
I booked an advertisement in the event directory — what are the specs and deadline?
Submit a print-ready PDF (296mm x 210mm, CMYK, 300 DPI, 3mm bleed, fonts outlined or embedded) by 27 April to support@weworkwellevents.com.
I am a room drop sponsor — what do I need to know?
Our team will contact you with guidelines, quantities, and delivery instructions. All items must be approved in advance.
I am a welcome bag sponsor — what are the logistics?
Sponsors may include a product in all welcome bags or buyer-only bags. Our team will provide guidelines and delivery instructions. All items must be approved in advance.
CONTACT
Who do I contact if I have additional questions?
- W3Spa EMEA Event Director: Stephen Pace-Bonello stephen@weworkwellevents.com
- Billing Department: billing@weworkwellevents.com
- Operations & Event Logistics: support@weworkwellevents.com
- All other inquiries: info@weworkwellevents.com